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Our solution

MainManager

For over 20 years the  Computer Aided Facilities Management (CAFM) software MainManager has focused on optimising operations and maintenance. During this time MainManager has been refined and developed in close cooperation with users and today it is used by leading Facilities Management organisations in Europe.

Using MainManager has been shown to yield a 10-30 percent reduc­tion in operational costs, resulting from improving the efficiency of working practices, methods and processes.
MainManager gives you the tools to:

  • Manage projects and service contracts centrally
  • Breakdown costs between departments to improve cost awareness across the organisation
  • Create an annual budget plan for your portfolio
  • Build and refine your annual budget plan using condition surveys or audits
  • Make work more efficient through resource and budget prioritization
  • Issue work orders for all projects, enabling comprehensive cost monitoring
  • Generate performance benchmarks for each support service
  • Improve internal task handling using electronic work methods and reducing paper use
  • Manage electronic reporting processes for incidents, complaints and work orders
  • Implement budgeting and cost monitoring
  • Create Key Performance Indicators (KPI)
  • Manage annual contracts for internal and external services
  • Manage building fabric maintenance
  • Monitor and manage energy consumption while minimizing your environmental footprint
  • Create annual mandatory and planned preventative maintenance (PPM) schedules
  • and much more

If you have any questions about MainManager, we would be more than glad to answer them.

MainManagers unique features

MainManagerʼs flexibility allows each client to customize the system to fit its needs. The flexibility stems from the fact that the system provides for different user groups which are highly configurable. Each user group has access to :

  • Properties
  • Modules
  • Types of actions

Access is configurable and varies from one user group to another.

Access to sites

Each user has access to sets of sites which are predefined by the client. One user can have access to a predifined set of sites while another user has access to another separate or overlapping set of sites. It is also worth noting that a given site can be included in one or more group of sites.

Modules

The modules within MainManager are independent units which can be combined with other modules in the system and can easily be arranged in order to form different types of stuctures or systems. MainManager consists of over 60 such modules, all of which work together in unison. Each client specifies the access of each user group to these modules as well as the actions they should be able to perform.

Types of actions

Each user group with access to a module can perform specific types of actions. One user group, for instance, can have read-only access to a task module while another user group may have create, modify and delete access to the same module.

A crucial factor determining the success of software is its ease of use. Users must be able to understand its functions readily and learn them quickly. This is why ease of use and simplicity have always been key concepts in MainManagerʼs design.

User friendliness

  • Actions are activated in the same way throughout the system
  • Navigation is similar through all modules
  • Web-based help functions
  • Shortcuts

Helpful functions

  • Drag and drop
  • Creation of templates
  • Filters
  • Reports
  • Graphs
  • etc.

Archiving and information

All information on the property as well as its history is kept in the same place and is easily retrieveable.

Easy set up

Setup is easy as the software is web-based, avoiding the need to install. All that is needed is a username and a password, and you are ready to go.

Todayʼs users expect to be able to work on different equipment. They may want to perform a task on the go: create work orders on their phones, view their tasks through their laptops, take a picture of the property and attach it directly to a file or task.mobile_English_vector300

  • Web-based
  • Accessable everywhere – on phones, tablets and pc computers – with an internet connection and offline through apps
  • Information available on the go
  • Apps available a wide range of devices

One major reason for the use and installation of BIM models is the fact that BIM models created through the design and construction phase of the properties can then be used in the propertiesʼ maintenance and operational phase.

MainManager has devoted extensive time and effort towards defining what information is registered and how this is entered throughout the creation of the BIM model, with the aim of utilising information gathered from BIM models optimally in MainManager.

All of this has been done in close co-operation with Catenda.

The use of BIM models in MainManager

Digital handover process.

As soon as the BIM model is ready, key data can be imported to MainManager. After the handover the 3D representation of the BIM model is visible in MainManager.
Key data can include:

  • General information
  • Buildings
  • Floors
  • Rooms
  • Spaces
  • Building systems (HVAC, plumbing, electricity etc.)
  • Zones
  • Documents
  • etc.

BIM as a support tool in the Operation & Maintenance process

Information gathered through BIM models can be used:

  • In issuing work orders, tasks and deviations
  • To attach a 3D picture of part of a building to a work order
  • To view the status of a part of a building graphically.
  • In Helpdesks
  • To register a work order and place it within the property visually
  • Etc.

BIM as an information data bank

Information additional to the data imported to MainManager can be accessed through the BIMsync viewer in MainManager. When information is updated in MainManager the BIM model receives the same update.